Category Archives: Positions Available

RIA Vacancy: Publications & Sales Administrator

Applications are invited for the position of Publications & Sales Administrator.

Closing date: Thursday 1 June at 12 noon.  Late applications will not be considered.

The Royal Irish Academy (RIA)/Acadamh Ríoga na hÉireann is a publicly funded institution established for the promotion of learning in the sciences and humanities throughout Ireland. The Academy was founded by Royal Charter in 1785. The Academy is an all-island independent forum that brings together the worlds of academia, government and industry, to address issues of mutual interest, through our major outreach events and legacy projects. Drawing on our Members’ expertise, we make a significant contribution to public debate and public policy formation on issues in science, technology and culture. We lead important national research projects, particularly in areas relating to Ireland and its heritage. In addition, the Academy represents the world of Irish learning internationally, maintains and enhances a unique globally-recognised library and is a leading academic publisher.

The Royal Irish Academy’s publishing house: At the launch of Modern Ireland in 100 artworks recently, the editor Fintan O’Toole called the Royal Irish Academy ‘a world-class publisher’. We publish six academic journals and the outcome of most of our research projects. We also have an imprint, Prism, which aims to introduce people to some of the research being carried out in Ireland. We aim to make all our books beautiful and produce them to a high standard, reflecting the calibre of authors who write for us.

The Position: An administrator is required to support a small publishing team. Reporting to the Managing Editor the successful candidate will have responsibility for supporting the production of the Academy’s academic journals, monographs and recently commissioned titles.

The role span all stages of production and will include tracking and processing all sales in our accountancy package Access Accounts, administering the peer review of our journal articles and books ensuring all deadlines are met.  The post holder is responsible for stock management including taking deliveries of books and preparing books and journals for delivery to customers, organising and implementing marketing strategies including the organisation of book launches and events and supporting the editorial boards and committees.

The successful candidate will be based in at the Royal Irish Academy, 19/19a Dawson Street, Dublin 2.  However, s/he may be required to work in other locations and outside of these times on occasion.

Key Purpose of the Role:

This administrative post is essential to ensure that the peer review, distribution, sales and marketing of the Academy’s books and journals are carried out in an efficient and timely fashion

Key resonsibilities

  • Bookkeeping, including generating invoices, credit control, posting receipts, sales reports etc.
  • To fulfil sales orders received via the web, in person or from organisations.
  • Managing the store room and Academy stock including: taking receipt of deliveries, shelving books and moving boxes of books to prepare them for deliveries/launches.
  • Administering the peer review Excel based system for the Academy’s journals.
  • Marketing activities, including maintaining all subscriptions, selling at launches etc
  • Other duties as may be assigned by the Managing Editor

Essential Criteria

  • A relevant third level qualification in (e.g. sales, marketing, publishing, business studies)
  • Three years sound experience in an administration/accounts environment
  • A track record displaying the ability to showcase and sell commercial products with excellent customer service skills.
  • Excellent written communication style;
  • Ability to work to a brief and report on the progress of that brief;
  • Evidence of good organisational skills;
  • Computer software skills including MS Word (including mail merge, track changes) and Excel (tracking and reporting) including the ability to adhere to an electronic filing system.

Diserable Criteria:

  • Experience in Access Accounts
  • Publishing or electronic publishing
  • Qualification in marketing

Salary: The salary shall be on the EA/SEA salary scale(€22,033-€36,036).  The successful candidate shall be appointed at a point on the scale commensurate with relevant qualifications and experience and in line with the Financial Emergency Measures in the Public Interest Act 2013. Salary is non negotiable. The rate of remuneration may be adjusted from time to time in line with government pay policy.

Hours of Work: The normal hours of work are 37 hours per week as follows:-

Monday to Thursday 9.00 a.m. to 5.30 p.m with one hour for lunch
Friday 9:00 a.m. to 5:00 p.m with 45 minutes for lunch

Hours of work may be adjusted from time to time in line with government policy.  Overtime is not paid in respect of excess attendance which, should it arise, is discharged by time-off in lieu at times agreed in advance with the Managing Editor of Publications.

Leave: The annual leave entitlement is twenty-five days per annum, pro-rata for shorter periods. Entitlement to leave for Public Holidays is in accordance with the terms of the Organisation of Working Time Act 1997.  There is a requirement to take up to four days annual leave where the Academy is closed at Easter and Christmas.

Medical: Staff shall, if required, and at the expense of the Academy, submit to a medical examination by a registered medical practitioner nominated by the Academy and shall authorise such medical practitioner to disclose and to discuss with the Academy the results of the examination and the matters which arise from it so that the Academy can ascertain any matters that they consider might impair a staff member from properly discharging his/her duties.

Pension: Details of the appropriate pension scheme will be provided upon determination of appointee’s status. Pension-Related Deduction :  This appointment is subject to the pension-related deduction in accordance with the Financial Emergency Measures in the Public Interest Act 2009.

Application Process

Completed applications consisting of one electronic copy (with all documents contained in one PDF document) must be submitted to in the order as set out below:-

  1. A brief cover letter
  2. A statement demonstrating how you meet the qualifications and experience for the position (max. 700 words)
  3. A curriculum vitae summarising your qualifications and relevant experience (max.3 pages)

Applicants will be shortlisted on the basis of information provided in their application.

Closing date: Thursday 1 June at 12 noon.  Late applications will not be considered.

Continue reading RIA Vacancy: Publications & Sales Administrator

Deanta – Seeking Freelance Copy Editors


Deanta – Seeking Freelance Copy Editors

We are presently expanding our freelancer base and are seeking native speakers who have a keen eye for grammatical errors and inconsistencies and are capable of handling editing of scientific, technical and medical (STM) books and also academic and professional titles.

If you have experience in this field, please send an e-mail to with your CV attached.

Deanta Seeking Project Manager

Deanta: Project Manager


Due to continued expansion, we are seeking a project manager to handle academic books. The project manager will liaise with publishers; authors; freelance copy editors, proofreaders and indexers; and in-house departments including typesetting and artwork to see books through their life cycle. The successful candidate will require editorial experience as well as project management experience in the field of academic publishing. We require someone who can confidently.

  • handle multiple projects simultaneously
  • meet deadlines
  • manage teams of operators in remote locations
  • follow style guides rigorously
  • monitor quality


The successful candidate will need good knowledge of publishing styles, nomenclature and procedures.

This is a full-time, salaried position based in our Dublin office. Please send applications including a CV and cover letter to by  15 June 2017.




Financial Administrator, New Island Books

New Island BoDisplaying new island new logo blk.JPGoks and Brookside Publishing Services are seeking to appoint a financial administrator for their offices in Stillorgan, Co. Dublin.

The successful candidate should have proven book-keeping, accountancy and financial reporting experience. Previous experience in the publishing or arts sector would be an advantage.

The position is on a part-time basis and could be extended to include the areas of production management as well as rights and licensing administration. Training in these areas may be provided if necessary.

Covering letter and CV should be sent in confidence to Edwin Higel, Publisher, New Island at by Friday, 19th of May 2017.